Individuals assigned to any of these ESCAPE posts, including TDY travel of 30 or more consecutive days, must meet more rigid standards and undergo further medical vetting than addressed in this document. During peak seasons MED Medical Records may take 10 business days to upload and index medical documents. is entered. Employees of other Government agencies, contractors, fellows and Eligible Family Members (EFMs) and do not need to meet this worldwide availability requirement on their first overseas assignment. Such requests should be submitted no earlier than May prior to the new bidding cycle and no later than 30 days prior to the bid due date. Clicking on My Clearance Status on the Customer Tools page of the MED Clearances SharePoint site, accessible via the Department of States OpenNet. Medical Clearances will not clear an individual to go to a post that does not have adequate resources for that person. They will only need to submit once during the two years their clearance is valid. A description of the Peace Officer Selection Requirements Regulations can be found here. Employees requesting a waiver should follow the instructions in Human Resources SOP A-04. Medical Clearances reviews the submitted documentation and retains a copy in your permanent medical file. Worldwide Availability Requirement for Foreign Service Officer Candidates, Fellows, and some First-Time Limited Non-Career Appointees. Other conditions are less restrictive and others are more restrictive in terms of the number of posts with resource. See Post Specific (Class 2) Clearance for details, Afghanistan, Erbil, Iraq, Libya, Peshawar, Somalia, Syria, and Yemen. This exam is recommended but not mandatory. MED Clearances will issue a Post Specific (Class 2) clearance only to posts capable of meeting that individuals needs. Page 2 must be signed and dated. Main Line: 714-990-7625. There are numerous posts where conditions appear similar to that of the U.S. but which also suffer from some of these restrictive characteristics. Employees subject to the six- or eight-year rule must work with their CDOs to make a request for a waiver by completing the attached 6/8 waiver request form. g. Separation (Class 9): Issued to employees and eligible family members following separation from States Medical Program. A missing signature will delay the medical clearance review process. If you or your EFM has a Post Specific (Class 2) clearance, we recommend you act early. CONUS-based TDY and WAE/REA should list all known posts they will travel to. The following information is designed to assist as you navigate the MED Post Approval process for those with a Post Specific clearance. Sending forms and reports to the wrong email address results in confusion. The point of contact in MED is the Chief of Domestic Programs (MEDDP@state.gov), who will relay the request to the appropriate office or person in MED and return a formal recommendation to the CDO or Committee, as appropriate. If an employee wishes to contest a decision they may contact the Medical Review Panel (MRP) at MEDMRP@state.gov and a review will be convened by a three-physician panel. Complete a DS-1622: Medical History and Examination for Foreign Service for Children Age 11 and Younger form. This is not guaranteed. Are You Eligible to Apply for the Foreign Affairs IT Fellowship? The process may take significantly longer than 30 days if additional information is needed to make a medical clearance decision. The examiner/provider should complete the physical exam and lab portion of the exam. For information on how to schedule an appointment with the Exam Clinic, contact MEDASEC@state.gov or 202-663-1779. DOS Medical Guidelines and DOD Medical Deployment Requirements. Patients can arrange appointments on personal travel, during R&R, home leave or other government funded travel when services are not available at the post of assignment. The following in-service employees, contractors and EFMs are required to update their medical clearance and can use the MCU form: The following employees, contractors and EFMs must under-go a complete physical and should complete either a DS 1843: Medical History and Examination Form Over 12 Years of Age or a DS-1622: Medical History and Examination for Children Age 11 and Younger . confidential security clearance disqualifiers include careful examinations of the following: allegiance to the united states; foreign influence; foreign preference; sexual behavior; personal conduct; financial considerations; alcohol consumption; drug involvement; emotional, mental, and personality disorders; criminal conduct; security The medical clearance process is designed to identify medical, mental health, or educational issues before departing for an overseas assignment. Some countries have inadequate infrastructures such as a poor or negligible public health care system, poor sanitation, unreliable electricity and a lack of potable water. MED encourages you to have your exam at your future medical providers office to establish a medical relationship with a provider at your retirement home. The healthcare provider must print or stamp their name, as well as sign and date page 4. The Eight-Year Rule is set forth in the Foreign Service Act at 504, 22U.S.C.3984, which states, A member of the Service may not be assigned to duty within the United States for any period of continuous service exceeding eight years unless the Secretary approves an extension of such period for that member because of special circumstances.. This reduces the need for medical travel due to lack of local health resources and limits the number of curtailments for pre-existing medical conditions. This exam is recommended but not mandatory. While not required for Iraq, these are advised for possible travel to other ESCAPE posts. The following information will help explain the process of completing a Separation Exam. The Six-Year Rule. For further questions or information, please contact MEDClearances@state.gov. For example, if an individual needs an English speaking speech therapist, there are many posts he or she can go to, but many others that would not have that resource. Angina pectoris Bipolar disease Cardiac valve replacement A CONUS based employee who does TDY travel for 30 or more consecutive days has a medical clearance valid for 2 years from the date it was issued. Financial irresponsibility, including a history of not meeting financial obligations or an inability to satisfy debts. The Department of State, therefore, requires the highest standards of conduct by employees of the Foreign Service, including an especially high degree of integrity, reliability, and prudence. Other Medical Information for a Pre-employment or Pre-assignment Medical Clearance. A waiver request should be sent to an employees CDO, who will forward it to the Five/Eight Committee. Please return to Start Here to click on the steps to a medical clearance that best fits your status and overseas assignment. Sign in to the editor using your credentials or click on Create free account to examine the tool's functionality. Your CDO or agency HR will send your list to MED Clearances. Inform your CDO or Agency HR of approval determinations. Or fax to 202-647-0292 (less preferred) For additional questions, contact pre-serviceunit@peacecorps.gov or 202-692-1504. Requests for a 6/8 waiver where neither the employee nor a family member has any special physical or mental health condition that would require the Bureau of Medical Services (MEDs) expertise may be considered by the Committee without MED input. Please check the signature area. Additional countries can be submitted after the first 15 have been reviewed. Common Disqualifying Medical Conditions This list is provided to help you understand medical conditions that may be disqualifying for admission to the Coast Guard Academy. You should list any posts you may travel to. MED Clearances will issue a Domestic Assignment Only (Class 5) clearance for medical, mental health or educational issues where appropriate care is best obtained in the United States. A DS-3057: Medical Clearance Update (MCU) is the preferred method of renewing a medical clearance. Do NOT include any personal medical information in this communication to HR, only the posts you wish to bid upon. For further questions or information, please contact MEDClearances@state.gov. The post approval process for non-Foreign Service agencies, contractors and their EFMs mirrors the approval process for Foreign Service agencies. An additional sheet of paper may be used if more space is needed. However, for some individuals with on-going medical, mental health or educational issues adequate medical resources may not be available in all countries. Early summer through the fall bidding cycle is the busy season for MED Clearances. d. Temporary Travel (Class 6): Issued only to an eligible family member who is not medically cleared to reside at the employees assigned post but is authorized to visit that post for a period of time not to exceed 120 days per calendar year. Examples include, but are not limited to, the need to spend time with otherwise healthy children to assist their readjustment to new living circumstances; to complete an adoption; or to assist in the career or personal needs of a non-tandem spouse. For individuals with a Domestic Assignment Only (Class 5) clearance we recommend you notify MED Clearances when it appears your medical, mental health or educational has stabilized and improved to the point where health care or educational needs can reasonably be obtained abroad. Contract employees should refer to their Contracting Office Representative (COR) to determine if they are participants in ICASS for medical care. As a result, stress levels among employees may be very high. The following in-service employees, contractors and EFMs are required to update their medical clearance: Persons assigned to the United States and not traveling overseas do not require a medical clearance. If a new post potentially arises, they should contact their Clearance Consultant for approval for that post. Documented medical conditions precluding medical clearance. Welcome to the Medi-Cal Provider Home. All individuals going to these posts must meet strict medical standards. Parts 160 and 164. Employees and their EFMs of one of the 5 Foreign Service Agencies must complete a: Employees, LE Staff, Contractors, and EFMs who are Non-Foreign Service Personnel must complete a: Persons holding a current valid ESCAPE medical clearance and are extending their tour at an ESCAPE post must complete the below documents annually. The healthcare provider should review all yes answers on page 2 and provide relevant comments. If you have questions, please send us an email at FAITFellowship@twc.edu. Waivers of these DOD requirements may be granted in select cases. Individuals with Post Specific (Class 2) medical clearances must be approved for their post of assignment. Failure to have all family members medical clearances completed will delay the issuing of travel orders for individuals departing Washington DC. Department of State / US Embassy Medical Professional Comments (attach additional sheets if needed) MED USE ONLY Recommend World Wide Available . Submit internal consults or reach out to you for additional data, as needed. Get involved! Obtaining reports from specialists, hospitals, therapists, and schools is time consuming. All blanks need to be filled in. If you or your family members have on-going medical, mental health, or educational needs, Medical Clearances will be contacting you for additional reports and information. Please return to Start Here to click on the steps to a medical clearance that best fits your status and overseas assignment. Employees or eligible family members with a Class 5 medical clearance may not be [] Take charge! Confidential security clearance disqualifiers include careful examinations of the following: Allegiance to the United States Foreign Influence Foreign Preference Sexual Behavior Personal Conduct Financial Considerations Alcohol Consumption Drug Involvement Emotional, Mental, and Personality Disorders Criminal Conduct Security Violations The medical clearance process is designed to identify medical, mental health, or educational issues before departing for an overseas assignment. Please return to Start Here to click on the steps to a medical clearance that best fits your status and overseas assignment. Pre-Employment or Pre-Assignment Medical Clearance Process for ESCAPE Posts. Persons who are CONUS based doing frequent TDYs to ESCAPE post/s must complete the below documents every two years. The primary difference is that the employee, contractor or EFM should list all potential posts directly on their medical clearance forms. Brea Police Department 1 Civic Center Circle Plaza Level Brea, CA 92821 Main Line: 714-990-7625 Non-Emergency: 714-990-7911 Fax: 714-990-7950 Emergency: 911 Medical Clearance prior . Advisory Commission on Public Diplomacy. Foreign Service Officers are required to serve much of their career overseas. Additionally, the scope and frequency of the required follow-up must be determined. Medical Clearances will not clear an individual to go to a post that does not have adequate resources for that person. Persons who are not an ESCAPE post at the time of their medical clearance renewal must complete the below documents: Employees and their EFMs of one of the 5 Foreign Service Agencies: Employees, LE Staff, Contractors, and EFMs who are non-Foreign Service Personnel: Submit all medical documentation to Medical Records. You will find below information about the Peace Corps' medical clearance process. The medical clearance process is designed to identify on-going medical, mental health, or special educational issues for which adequate resources may not be available at a specific post. Failure to have all family members medical clearances completed will delay the issuing of travel orders for individuals departing Washington D.C. Once youve completed the background investigation and medical examination, a State Department Suitability Review Panel will examine your file (minus any privileged medical information) to determine your suitability for employment with the Foreign Service. If you are retiring and plan to work as a REA/WAE, please check the form under both separation and pre-assignment with REA/WAE handwritten next to pre-assignment. Post Health Unit Option: If you would like the examination at post, please contact your Foreign Service Medical Provider (RMO or MP) for guidance. For further questions or information, please contact MEDClearances@state.gov or call 202-663-1519. Any medical clearance must be reviewed and possibly modified for the development of any new significant medical, mental health or educational issue. Medical clearance determination by Medical Services is based on its thorough review of each fellow's medical history and a physical examination, including an individual assessment of his/her specific medical needs and the medical capabilities of Foreign Service posts to meet those needs. Include the Medical Records coversheet. Employees subject to the six or eight-year rule must work with their CDOs if they wish to request a waiver of the rule. Contractors and DOD Civilians should contact their sponsors human resources regarding payment. Everyone is cleared to be in the United States. Unsigned forms will not be accepted by Medical Records. Worldwide Available (Class 1): Issued to applicants, employees and eligible family members who have no identifiable medical conditions that would limit assignment abroad. The healthcare provider must also review all current medications, dosages and frequency of use. These are DOD medical standards. A missing signature will delay the medical clearance review process. Medical Clearances matches an individual medical needs with posts capable of providing adequate medical or education services. Please be sure that the name, DOB, and email address are all printed clearly. Do NOT submit to Medical Clearances. Provide explanations in section IIA on page 2 or on a separate sheet of paper. Each fellow, therefore, must meet rigorous medical standards in order to qualify for the required worldwide medical clearance. Many Health Units do not have a provider, resources, or time to complete a medical clearance. This investigation provides the information necessary to determine a candidates suitability for appointment to the Foreign Service and for a Top Secret security clearance. After a Medical Clearance is issued, any required follow-up care for any medical condition is the patients responsibility. Sorts and deliver incoming mail; prepares outgoing mail for pick-up or courier; and organizes courier deliveries. The time needed for security clearance determination processing varies depending on a number of factors. Indicating the ESCAPE post(s) of assignment is REQUIRED. Jump to: Medical clearance process overview About the Health History Form Who Should Use a Medical Clearance Update Form? ESCAPE posts comprise a subset of Special Incentive Posts (SIP). Submit your completed forms and other medical reports to Medical Records: Send via email to MEDMR@state.gov (preferred) Tips for Your In-Service Medical Clearance Update. Although qualified students who travel on educational travel orders are eligible for care abroad under the Medical Program up to their 23rd birthday (16 FAM122.2, subparagraph a(2)), their separation examination must be completed within 90 days of their 21st birthday (16 FAM 122.2, subparagraph a(1)). The separation (or retirement) physical examination is for employees and eligible family members (EFMs) leaving the Foreign Service. All foreign reports must be in English or translated into English. The medical clearances often take a couple of weeks, although the process can be longer depending on the situation. Coordinator for the Arctic Region, Deputy Secretary of State for Management and Resources, Office of Small and Disadvantaged Business Utilization, Under Secretary for Arms Control and International Security, Bureau of Arms Control, Verification and Compliance, Bureau of International Security and Nonproliferation, Under Secretary for Civilian Security, Democracy, and Human Rights, Bureau of Conflict and Stabilization Operations, Bureau of Democracy, Human Rights, and Labor, Bureau of International Narcotics and Law Enforcement Affairs, Bureau of Population, Refugees, and Migration, Office of International Religious Freedom, Office of the Special Envoy To Monitor and Combat Antisemitism, Office to Monitor and Combat Trafficking in Persons, Under Secretary for Economic Growth, Energy, and the Environment, Bureau of Oceans and International Environmental and Scientific Affairs, Office of the Science and Technology Adviser, Bureau of the Comptroller and Global Financial Services, Bureau of Information Resource Management, Office of Management Strategy and Solutions, Bureau of International Organization Affairs, Bureau of South and Central Asian Affairs, Under Secretary for Public Diplomacy and Public Affairs, U.S. The Office of Medical Clearances is responsible for ensuring the U.S. government personnel receive adequate medical evaluation and clearance prior to their assignments abroad. Individuals who currently have a Post Specific (Class 2) medical clearance or have a new significant medical, mental health or educational issue will need to supply supporting documentation of their condition and treatment plan. The Foreign Service Act of 1980, as amended, 22 U.S.C. The individual, parent or guardian should complete the first two pages of each form. Separating FSOs intending on becoming a Retirement Annuitant (REA/WAE) should use their separation exam as their first-time WAE/REA physical. Medical Clearance related medical expenses can be reimbursed by receiving a DS-3069 payment authorization form from your human resources and submitting your invoices and Explanation of Benefits to Medical Claims at MEDClaims@state.gov. The security clearance process involves a comprehensive background investigation, conducted by the U.S. Department of State in cooperation with other federal, state, and local agencies. CONUS Option: The employee and EFMs are encouraged to have the separation medical exam completed by their private medical provider in the US. For information on how to schedule an appointment with the Exam Clinic, contact. The purpose of this SOP is to establish procedures and criteria for considering requests for waivers of the requirement for overseas service, (1) after six years of continuous domestic assignments, and (2) after eight years of continuous domestic assignments. Post Specific (Class 2) Medical Clearance Process for ESCAPE Posts. Where Can I Look Up My Current Clearance? Send your completed forms and medical reports: The employee, contractor or EFM will be notified within 30 days of their clearance status. The healthcare provider must print or stamp their name, as well as sign and date page 4. Repeated or habitual use to excess of intoxicating beverages affecting the ability to perform the duties and responsibilities of the employees position. Reasons for a Separation or Retirement Exam. Where a particular physical or mental health condition, or extraordinary stress are the basis or for the request. Or fax to 202-647-0292 (less preferred) Ask questions! The Director General has delegated the authority to grant such a waiver to the Director of HR/CDA (Bureau of Human Resources, Office of Career Development and Assignments) by memorandum dated August 8, 2005. Our Mission. The step-by-step process for completing a separation and/or becoming a REA/WAE is found by returning to Start Here and choosing Separation or REA/WAE. The examiner must sign page 4. An official website of the United States government, Office of Small and Disadvantaged Business Utilization, Office of the U.S. EFMs, age 18 and over, must provide their own email address for privacy reasons. https://careers.state.gov/work/foreign-service/specialist/information-management-specialist-selection-process/, FAIT Fellowship Application Tip: Dont Skip the Statement of Financial Need, Ask Your Questions at a FAIT Fellowship Virtual Info Session, FAIT Fellowship Applicant Eligibility Checklist, FAIT Fellowship Celebrates Five Years, Five Successful Cohorts. Provide a personal, legible e-mail address good for the next 90 days. Medical providers (examiners) should check the box if the individual is fit or is not fit to work in the conditions stated on page 1 of the, moving from one overseas assignment to another overseas assignment, moving from a domestic assignment to a new overseas assignment, on TDY overseas for more than 30 consecutive days, taking language or extended CONUS training the clearance is for the assigned post after language training. There are several extra steps involved in bidding on overseas jobs if you or one of your Eligible Family Members (EFM) has a Post Specific (Class 2) Medical Clearance. Add the DS-3057 Medical Clearance Update for redacting. The following employees, contractors and EFMs should not use a MCU: New employees (including newly hired EFMs), those switching agencies, any person not currently assigned to or has a valid TDY clearance for an ESCAPE post, separating from the Foreign Service, and new REA/WAEs. EFMs, age 18 and over, must provide their own email address for privacy reasons. Requests for a 6/8 waiver where neither the employee nor a family member has any special physical or mental health condition that would require the Bureau of Medical Services (MEDs) expertise may be considered by the Committee without MED input. Follow these fast steps to edit the PDF DS-3057 Medical Clearance Update online for free: Register and log in to your account. Or click on the steps to edit the PDF DS-3057 medical clearance may not [... The Five/Eight Committee the Peace Corps & # x27 ; s functionality bidding cycle is the patients.. To make a medical clearance review process address for privacy reasons process for non-Foreign agencies... And overseas assignment provide their own email address for privacy reasons CDO state department medical clearance disqualifiers agency HR will send list. 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